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1. How do I add my business to the vendor list for the City?

Make sure you are registered to be notified of bids Click to Register. The City of Wichita Falls' Vendor Verification Policy outlines all of the requirements necessary to be set up in our system. 

2. I forgot to turn in my Intent to Bid, can I still submit my bid?

The Intent to Bid can be faxed or mailed at any time prior to the bid opening. Failure to submit the Intent to Bid does not exclude a vendor from bidding.

3. Can I submit my bid via fax?

Bids totaling less than $50,000 can be submitted by fax. However, anything at or over $50,000 is to be mailed in a sealed envelope to the address listed on the bid.

4. How can I find out when, and or for which products, the City will be soliciting proposals?

All formal bids (over $50,000) are advertised in the Legal Section of the Wichita Falls Times and Record News twice beginning 14 days prior to the bid opening. The upcoming bids will be posted on this web site and on Channel 1300. A listing of the items that are bid annually can be obtained by clicking here.

Annual Bids

5. What is the exception on a Call for Bid?

An exception is a condition where the product design, features, capability, size or some other factor does not meet the specifications listed. Request for Approved Equals

6. What level of insurance does the City of Wichita Falls require of its contractors?

Click here. Insurance Requirements

7. How do I file a Protest?

Protests Prior to Bid Opening:
• Must be submitted in writing no later than the “Approved Equal” date indicated on the Call for Bid form.
• Contents of protest - name of protester, bid # or description; statement of grounds for protest.
• Protests shall be filed at the office of the City Purchasing Agent.
• Protests shall be reviewed by a representative of the user department and the purchasing department.
• The Purchasing Agent will issue a written response addressing each substantive issue raised in the protest at least seven (7) days prior to the bid opening.

Protests After Bid Opening:
• Must be submitted in writing no later than seven (7) working days prior to scheduled bid award.
• Contents of protest - name of protester, bid # or description; statement of grounds for protest.
• Protests shall be filed at the office of the City Purchasing Agent.
• Protests shall be reviewed by the Director of the user department, Finance Director, Purchasing Agent, a representative of the City Manager’s Office and a representative of the City Attorney’s Office.
• The decision of the protest committee and the documented record sustaining their decision will be submitted to the City Council and the protesting bidder at least three (3) days prior to the scheduled council meeting. The protesting bidder will have an opportunity to discuss his/her concerns at the appropriate time during the City Council meeting.
• The decision of the City Council shall be final.